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There are several primary reasons why it is worthwhile to convert documents to graphics or PDF.
Compatibility and Protection from Distortion
Documents saved in an all-purpose format can be opened on any computer running any operating system. They will also look the same on any PC and will not be distorted in any way. This is especially important in document management systems, when exchanging electronic documents between different companies, etc.
Longevity
Using an all-purpose graphics format or PDF eliminates the dependence on software type and version when viewing the files. Because software is updated continuously, and backward compatibility requirements are not always honored which, in turn, results in the users' needing to resort to legacy software.
Diversity of Tasks
Document conversion makes addressing many heterogeneous tasks significantly simpler, such as, online publication, printing press preparation, etc.
Uniformity
The use of graphic formats or PDF achieves uniform rendering of documents of different types in document acquisition and processing systems.
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